Our client, a global payments firm is seeking an Administrative Officer to fill in for a maternity cover. This will be a 6-months contract, starting from Mid-July.

The role is based in Singapore, 3-days a week in the office.

Scope of Work

• Provide day-to-day administrative support to the Finance team during a maternity leave coverage period.
• Generate and distribute reports from the accounting system to support month-end close activities.
• Review documentation for completeness and accuracy prior to approval and execution.
• Validate documents against the latest approval matrix to ensure the correct approvers are identified.
• Coordinate document routing and follow up with stakeholders to obtain timely approvals.
• Ensure all documentation and approval processes comply with established SOPs and internal governance requirements.
• Maintain accurate records and filing of finance-related documents.
• Support ad hoc administrative and operational tasks as assigned by the Finance team.
• Prioritize and manage multiple requests with turnaround times typically ranging from 1–2 business days.
• Work closely with finance stakeholders to ensure smooth execution of administrative processes and timely completion of deliverables.

Requirements

• 1–3 years of experience in an administrative, finance support, operations, or coordinator role.
• Highly detail-oriented with the ability to review documents accurately and identify discrepancies.
• Strong organizational skills with the ability to manage multiple tasks and meet tight turnaround times.
• Experience working with approval workflows, documentation, or SOP-driven processes is an advantage.
• Comfortable coordinating with multiple stakeholders to obtain approvals and resolve documentation issues.
• Proficient in Microsoft Excel, Word, and Outlook; experience with accounting or ERP systems is a plus.
• Strong written and verbal communication skills.
• Able to work independently while following established processes and governance requirements.
• Reliable, proactive, and able to maintain confidentiality when handling sensitive financial documents.
• Must be based in Singapore and able to work from the office at least three days per week.