Our client, Rand Mutual Assurance, is seeking a Committee Secretary to provide end to end secretariat and administrative support to internal and ad hoc committees.

The role focuses on ensuring effective governance processes, accurate documentation, and smooth coordination of committee activities. This includes managing meeting logistics, maintaining records, and supporting compliance requirements across the organisation.

Key Responsibilities

• Secretariat and Committee Support: Provide full secretarial support to the Group Company Secretary and internal committees, including preparation of agendas, notices, and meeting packs within required timelines.
• Meeting Management and Minutes: Attend committee meetings, record accurate minutes, track matters arising, and ensure follow up actions are implemented.
• Governance and Compliance: Support governance processes through CIPC filings, maintaining committee records, and ensuring documentation is complete and accessible.
• Document and Pack Preparation: Collate reports and submissions, compile meeting packs, and prepare supporting documentation for committee review.
• Administration and Coordination: Manage the governance calendar, coordinate meeting logistics including venues and catering, and oversee committee mailboxes.
• Financial and Operational Support: Process invoices for the Company Secretarial department and provide general administrative support.
• Records Management: Maintain accurate and organised records of committee documentation to ensure easy access and compliance.
• Ad hoc Support: Provide additional administrative and secretarial support as required.

Key Skills & Experience

• Relevant Experience: 2 to 3 years of experience as a Committee Secretary or in a similar governance role.
• Qualifications: Matric, with a relevant qualification from the Chartered Governance Institute of Southern Africa preferred.
• Core Competencies: Strong organisational skills, ability to manage multiple priorities, and work effectively under pressure.
• Attention to Detail: High level of accuracy and precision in documentation and reporting.
• Communication Skills: Ability to engage with stakeholders across all levels of the organisation.
• Personal Attributes: Ability to work independently, take initiative, and maintain high standards of professionalism.